Data Protection is an important topic in today’s privacy concious society. But do charities need to think about it?
Charities cangenerally get very helpful information from the Information Commissioners Office at: http://www.ico.gov.uk/for_organisations/sector_guides/charity.aspx
The general advice is that if you hold and process information about clients, volunteers, employees or suppliers, you are legally obliged to protect that information. Under the Data Protection Act, you must: only collect information that you need for a specific purpose; keep it secure; ensure it is relevant and up to date; only hold as much as you need, and only for as long as you need it; and allow the subject of the information to see it on request.
Generally there is an obligation to notify the ICO if your organisation does hold personal data. However, there is an exemption from the requirement to notify under the Data Protection Act 1998 (the Act) for ‘not-for-profit’ organisations.
If you would like more information or guidance, just get in touch: andrewkmackay[at]gmail.com.